A commitment to living the organisational values of Team work,
Dignity, Justice, Advocacy and Quality
Do you want to be part of a professional team and a progressive service, supporting individuals with complex challenges to achieve and maintain valued roles in their community through learning, social and recreational opportunities?
RehabCare, the health and social care division of the Rehab Group, are now hiring an Admin Assistant for the East Region.
Based in Navan
Permanent Contract, 19.5 hours
The purpose of this post is to provide a wide range of support activities to the Integrated Service Managers. The key tasks associated with this role will be to provide effective office administration support to the team, including providing comprehensive secretarial and administrative support such as general office management, dealing with incoming and outgoing correspondence, diary and travel arrangements, preparing documentation for meetings, liaising with a range of internal and external stakeholders, event management.
Minimum Education & Skills required
§ Educated to degree level in a relevant discipline is desirable.
§ At least four years administration experience with a track record of handling multiple competing priorities in a busy and challenging environment is desirable.
§ First class IT skills with a high level of proficiency in the full suite of Microsoft Office applications
§ Ability to work successfully in a team environment both in person and with remote colleagues, building effective working relationships to create a positive working environment
Job Duties & Responsibilities
§ Provide secretarial and administrative support to the Regional Operating Officer and Integrated Services Managers to include tasks such as diary management, preparation for meetings, organising travel and meetings in addition to general administration tasks including the management of a comprehensive filing system.
§ Ensure the effective operation of the office of the Region, including coordination of team meetings and diaries, organising meetings, compilation and collation of reports, management of invoicing and expenses, maintenance of databases, including employee documents such as payroll, Supervision documents, and other records in line with organisational policy requirements.
§ Ensure all Managers meet monthly reporting deadlines and requirements e.g. Status Reports, Management Account Variances, various information requests.
§ Advise the management team of all Health and Safety immediate notifications, incident reports and ensure that these are followed up as needed and records maintained in line with Safety Statement requirements.
§ Have an awareness of the culture, objectives and mission of the Rehab Group
§ Have excellent administrative skills and an ability to work in a busy environment with many competing priorities
§ Be confident and assertive with strong negotiation and problem solving skills
§ Have exceptional written communication skills with experience of developing content for social media, newsletters and websites a plus
§ Company Pension Scheme
§ Paid maternity leave
§ Paid paternity leave
§ 27 days annual leave
§ Bike to work scheme
§ Tax saver travel scheme
§ Income protection
To view full extensive job description please, click apply to visit our company site and download attachment at the bottom of the page.
These duties and responsibilities are a reflection of the present service requirements and may be subject to review and amendment to meet the changing needs of the services
Closing Date: Friday, 15th January 2021
The Rehab Group is an equal opportunity employer