Glass & ALU CAD Ltd. is seeking an experienced and highly capable Accounts & Office Administrator to take responsibility for the day-to-day administration and accounting functions of our commercial glazing business.
This is a key position within the company, involving responsibility for a wide range of financial, payroll, compliance and general administrative functions. The successful candidate will be expected to have strong practical experience and a thorough working knowledge of the duties outlined below and be capable of managing these responsibilities independently.
This is not an entry-level or training position. Previous hands-on experience in a similar role is essential.
Experience within the construction, commercial glazing or façades industry would be an advantage, but is not essential.
Key ResponsibilitiesAccounts, Payroll & Tax
The successful candidate will be responsible for the day-to-day management of:
- Weekly payroll, including Enhanced Reporting Requirements (ERR) and NAERSA staff pension returns via ROS.
- Monthly PAYE and RCT returns.
- Relevant Contracts Tax (RCT) for principals and subcontractors.
- Sales invoicing.
- Purchase ledger and reconciliation of supplier accounts.
- Reconciliation of supplier accounts where purchases are made in sterling, including exchange-rate differences.
- VAT returns every two months and the Annual Return of Trading Details.
- VIES quarterly returns.
- Intrastat returns when required.
- Bank account reconciliations.
- Use of ROS both online and offline.
Office & Commercial Administration
The role will also include responsibility for:
- Ordering goods and materials.
- Checking supplier quotations, purchase orders and invoices.
- Assisting with payment claims and valuations to Principal Contractors.
- General day-to-day administration of the business.
- Completing CSO monthly and annual statistical surveys.
- Maintaining accurate and up-to-date company records and financial documentation.
- Working closely with management to ensure that administrative, financial and compliance deadlines are met.
Essential Experience & Skills
The successful candidate must have proven, practical experience in a similar accounts and administration role.
We are specifically looking for someone who has hands-on experience with the following:
- Weekly payroll
- ROS
- PAYE
- RCT
- VAT
- VIES
- Advanced level excel
- Bank reconciliations
- Sales invoicing
- Purchase ledger and supplier reconciliations
- Sage 50 Accounts
- Thesaurus Payroll
- Bank of Ireland Business Online / Approve
A strong understanding of Irish payroll, taxation and accounting procedures is essential.
The successful candidate must be:
- Highly organised and methodical.
- Accurate and detail-oriented.
- Comfortable working independently and taking ownership of their responsibilities.
- Capable of managing multiple deadlines and priorities.
- Confident dealing with financial information and company records.
- Experienced in working with minimal supervision.
- Professional, reliable and conscientious.
- Able to communicate effectively with management, suppliers, contractors and other relevant parties.
Candidates should only apply if they have the relevant practical experience to carry out the responsibilities of the role.
Hours & Salary
- Office-based position – Kells, Co. Meath
- 34–39 hours per week
- Working hours can be agreed with the successful candidate, taking travel distance into consideration.
- Salary will be discussed based on experience, knowledge and suitability for the position.
Start Date:
Immediate start available.
How to Apply
Please send your CV to:
pj@gacad.com
Please ensure your CV clearly outlines your previous accounts, payroll and office administration experience, including the accounting software and systems you have practical experience using.